PRECISION

TRAINING

FOR EXECUTIVE AND SENIOR-LEVEL ASSISTANTS

SPEAKER RESOURCES

Thank you for your commitment to speak at EA Ignite Fall 2024. As the event approaches, we hope this page provides you with everything you need for a successful conference.      

Please review the Speaker Guidelines below before you send your forms and materials.

Deadlines

Important deadlines for EA Ignite Fall 2024

NOW DUE: Short promotional video (30-60 minutes max) to share about your session(s) at EA Ignite.

August 15: Onsite Needs Form

October 1: PPT Presentations, Content Outlines & Session Handouts

** Session materials will not be printed but will be posted for attendees in the event app.

Travel

HOTEL: EA Ignite staff will book your hotel for you based on your flight dates. If your dates are different than your flight dates, please notify Sam at [email protected].

AIR: Please book flights by September 16.

Downloads

Please send by October 1:

Presentation Guidelines and FAQ's

All presentation slide decks and session materials must be submitted via the EA Ignite Fall 2024 Speaker Portal (PowerPoint and PDF). Per your speaker agreement, we require that all speakers submit presentations in advance to be available for attendees to review in the event app and take notes on during the sessions.

All session materials, including session presentations, will be posted in our event app as locked PDFs, so attendees can download before and after the conference in the app or via their web browser. All presentations will be protected and only available to our attendees.

We do not print handouts for attendees in an effort to increase sustainability and minimize touchpoints. If there are materials attendees need to complete during your session as part of an interactive exercise, please upload them as PDFs with your session materials.

August 15: AV & Onsite needs must be submitted through the Onsite Needs Form

October 1: All session materials are due. This includes any PowerPoint presentations using the EA Ignite 2024 PPT Template, content outlines or screen recordings for tech demo sessions where screen will be shared instead of using slides, and any additional session handouts as PDFs.

PRESENTATION EXPECTATIONS

EA Ignite attendees are seasoned Executive Assistants and executive-level administrators. 97% of attendees are female; however, we do not want male attendees to feel left out or singled out. This audience is highly advanced and senior in their field. Therefore, all sessions at EA Ignite must be at the advanced executive level.

  • Please check the day and time of your presentation carefully.
  • Your presentation should provide timely, relevant, and actionable information for attendees, based on the content description. Please deliver your content as described in your session title and description. Attendees chose their sessions based on the title and description, and we’ve found sessions are not received well when they do not match what is described on the website. 
  • Sessions should be as interactive and engaging as possible. However, given the time constraints, all participatory exercises should be highly structured. Use examples and illustrations your audience can relate to, and keep it professional.
  • Please keep your introductory comments brief – our attendees are eager to dive in and make the most of their time! We have found that attendees do not receive sessions well that start with a “talk among yourselves” networking activity or with the presenter talking about themselves too much. Please get to the heart of your presentation quickly. Your attendees are eager to learn new techniques and tools they can immediately take back to their offices and use in their daily work.
  • If you are presenting more than one topic during the conference, please be aware that members of your audience may be in more than one of your sessions. We have had feedback that presenters used the same stories or content in multiple sessions. Content for each session should be unique.
  • Your presentation should be timed accurately and adhere to the scheduled time on the program and duration in your contracted agreement. Please respect the scheduled start and end times. Attendees want to gain as much information as possible in the designated time slot. The breaks between each session are designed to allow time for necessary refreshment or restroom breaks, meals, or sufficient time to walk to their next destination. Running overtime interferes with the overall schedule.
  • Be mindful of the diversity of our audience. We are thrilled to see so many different industries, companies, and people of diverse backgrounds: race, gender, age, etc. Our attendees have gone through rigorous lengths to get to EA Ignite and all deserve respect and high-quality, high-level training.
  • We cannot stress this enough: Basic content will NOT work for EA Ignite attendees. They want to be challenged with advanced concepts, and leave with cutting-edge tools and frameworks. Please use most of your time to present “how to” skills, shortcuts, and techniques, instead of background or general information on the topic. Remember: Your audience is very experienced. They want to stay on top of the latest trends and innovations and bring new skills to the C-level that provide a return on investment for their time at EA Ignite.

Standard Room & AV Setup

Room setups will vary.

Each presentation room will have an LCD projector, at least one Screen, and a Wireless Lavalier Microphone. You must bring your laptop and any connectors/dongles to use for your presentation. If you prefer a slide advancer, please bring your own. If you are using something other than a standard PC, please inform us ahead of time.

INTERNET: Attendees will have access to wireless internet. However, there is limited bandwidth, and some hands-on sessions and workshops will need it to run effectively. If it is not essential that your attendees go online with their smart phones or laptops during the session, please refrain from suggesting that they do so. Please also refrain from operating in an online environment during your presentation unless it is essential. Please design your presentation with that in mind.

FAQs

Please arrive 20 minutes prior to the start of your session.

Yes. Attendees will complete an evaluation after each session, and the results help inform our future topics and speaker selection.

Professional business attire is required when delivering presentations.

There will be wireless internet available for the presenters that require it. For technology sessions: if you need strong bandwidth, please notify us via the Onsite Needs form. 

Each meeting room will have an LCD projector, at least one Screen, and Wireless Lavalier Microphone. For the greatest ease and success, presenters must bring their own laptop and any connectors/dongles to use for your presentation. If you prefer a slide advancer, please bring your own that is compatible with your laptop.

Room setup varies by room. 

If you have a specific request for room set up, please note that in the Speaker Portal. Do be aware, however, that the hotel staffing and the schedule may not allow us to meet your request. In most cases, we are not able to shift room sets between sessions.

Executive Assistants and professionals who directly support executives and executive teams are vital to organizations. They are multi-skilled, versatile, and technically proficient. Yet current research shows that many, if not most, EAs are not receiving the training they need to grow and succeed. EA Ignite offers senior-level assistants and business partners powerful career development opportunities. You will equip today’s executive-supporting admins with the essential strategies and skills they need to stay relevant in a rapidly evolving business climate.

Your high-quality training will help EA Ignite attendees to:

  • Better understand the latest trends and innovations in the field of executive administration
  • Add new skills to their toolkit and upgrade current skillsets
  • Improve competencies most critical for them to be effective in their roles and advance their careers
  • Anticipate executives’ needs and become more strategic business partners
  • Help organizations retain their best  talent and prepare future stars
  • Increase motivation and confidence to set higher goals, lead others, and achieve superior results
  • Prove their worth to their organizations with ROI to the business

For session or speaker portal-related questions, please contact Maeve Kiley at [email protected].

For travel, tech, and logistics related questions, please contact Sam Fournelle at [email protected].

Thank You

Thank you for joining us as a presenter at EA Ignite – we are confident that your contributions will be nothing less than excellent!

We look forward to seeing you in beautiful Miami.

Best regards, 
The EA Ignite Team

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